We recognize that Communication is a key success factor in Portfolio and Project Management. Communication issues are even more pronounced in a decentralized university where Project Management is less “Command and Control”, and based more on influence, frequent communication and collaboration. Therefore, ITS PMO is facilitating and participating in various forums to foster better communication and to create increased awareness about upcoming changes. As listed below, these forums cut horizontally across multiple layers of the organisational hierarchy within ITS and the University.
|ITS Directors Project Updates Forum||Started Summer 2015||ITS Directors reporting to the CIO||Change awareness, coordination of resources, Issues identification||Monthly|
|ITS Project Management Forum||Started Spring 2015||Project Managers + ITS Staff who are not formally designated PMs but carry out some aspects of Project Management as part of their day- to-day work||Every 2-3 months|
|ITS Change Awareness Forum||Tentative start January 2016||Managers/Supervisors + key Tech Leads||Change awareness. dependency management, big picture awareness||Monthly|
|University IT Leaders Forum||Starting November 2015||Divisional IT Directors||Change awareness||Monthly|